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Columbia Falls Swim Team


Columbia Falls Swim Team Bylaws and Constitution

1. This club shall be known as the Columbia Falls Swim Team.

2. The purposes of this club are:

  • To teach swimming techniques, water safety, competitiveness, and promote other educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code.

  • The encouragement of all efforts and activities in the swim team.

  • The promotion of full discussion and exchange of ideas regarding planning and conduct of such activities.

  • The dissemination of significant results of these efforts and activities.

  • The improvement of the methods used in these efforts and activities.


3. Officers:

  • The club shall have the following elective officers: President, Vice-President, Secretary, Treasurer, and four (4) Directors at Large.  The term of office of the members elected as directors at large shall be two years, two of the four terms to expire each year.

  • The Board of Directors shall consist of the following:  The President, who shall be an ex-officio member and shall act as Chairman of the Board of Directors; The Vice-President; Secretary; Treasurer; four Directors at Large; the immediate past President, who shall serve on the Board of Directors for one term only; and the Coach (es) of the Swim Team.  The Chairman of the Board will vote only for the purpose of breaking a tie.  Coaches do not have a vote.


4. Duties of Officers:

  • President: The President shall preside at all meetings of the club, in a parliamentary procedure, at all regular meetings and the Board of Directors meetings, and shall perform all such duties as are incidental to the office of President and are properly required of the President.

  • Vice-President: In the absence of the President the Vice-President shall exercise all functions of the President and shall be vested with all presidential powers.

  • Secretary: The Secretary shall have charge of all papers, keep such records, make such reports and perform such duties as are incidental to that office, and properly required of him/her by the organization.  Secretary will take minutes at meetings and distribute them to board members.

  • Treasurer: The Treasurer shall have charge of the funds of the club.  The Treasurer shall conduct the clubs banking business and keep all accounts.  Checks drawn for the amount greater than $1000, shall be approved and signed by the Board of Directors, signed by the President and by the Treasurertwo board officers.  The Board of Directors shall audit the books at the September meetingonce per year, prior to the Montana Federation of Swimmers spring meeting.


5. Election of Officers:

  • Officers will be voted for yearly with no limit to the number of terms served.

  • Voting shall take place at the scheduled annual meeting.  The nominee receiving the most (greatest number) of votes shall be installed at the following meeting.

  • Upon retiring, the President automatically becomes a member of the Board of Directors for one year only.

  • In case of resignation or other vacancy on the Board of Directors, the present directors shall appoint someone to fill the unexpired term.

  • Nominating committee shall submit two candidates for each office and two retiring directors.

  • Nominating committee shall consist of the Board of Directors, or a committee of three (3) persons appointed by the Board.

  • Nominations shall also be taken and accepted from the floor, with a majority rule electing.

  • No member serving on the board shall be related to or in a domestic partnership with a paid employee. 


6. Membership:

  • Membership shall be open to anyone interested in the purposes and objectives of this club, providing space is available.

  • Members must swim a minimum of two regular swim meets and the divisional meet, and commit to attend the State meet if they qualify.

  • A prospective member must be able to swim a legal event for their age group.  For example 8 and under must swim 25 free, 9-10 must swim a 50 free.

  • In competition, Team suits are required of all members and if swim caps are worn, must be team caps.


7. Standing Committee Chairperson.  To be appointed as needed by the President with approval of the Board of Directors:

  • Research: For any new or upcoming methods or regulations or improvements regarding swimmers or club members.

  • Fund Raising: Shall present ideas and projects to be conducted, with at least two (2) fundraisers to be held per year.

  • Public Relations: In charge of all advertising and publicity.

  • Meet: In charge of making all preparations and arrangements for our annual meet.

  • Swim Suit: In charge of yearly ordering and exchange of suits as needed.


8. Meetings:

  • Shall be held at such times and such places, as the Board of Directors shall designate, with prior notice of such meetings to be given to the members.

  • Annual meeting for the election of Officers and Directors at Large shall be held at the end of each summer swim season.  The officers shall be elected for a term of one year, except for Directors at Large who shall be elected for a term of 2 (two) years.

  • A quorum for the transaction of business shall consist of five members of the Board of Directors, present in person.

  • The Board of Directors shall meet as needed, at specific times announced by the President.  Other meetings will take place when requested by at least two directors.


9. Liabilities of Members:

  • No Officer, member, or employee of the club shall disburse any funds or monies in their keeping and belonging to the club without authorization of the Board of Directors.


10. Amendments: This constitution and by-laws may be amended by a two-thirds vote of the active board members.


11. The Columbia Falls Swim Team shall not carry on any other activities not permitted to be carried on by an organization exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code.


12. Upon the winding up and dissolution of this club, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to a nonprofit fund, foundation, or corporation which has established its tax-exempt status under Section 501(c)(3) of the Internal Revenue code.


13. This organization is not organized for profit, and no part of the net earnings shall inure to the benefit of any private shareholder, or individual.

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