1. This club shall be known as the Columbia Falls Swim Team.
2. The purposes of this club are:

• To teach swimming techniques, water safety, competitiveness, and promote other educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code.
• The encouragement of all efforts and activities in the swim team.
• The promotion of full discussion and exchange of ideas regarding planning and conduct of such activities.
• The dissemination of significant results of these efforts and activities.
• The improvement of the methods used in these efforts and activities.

3. Officers:

• The club shall have the following elective officers: President, Vice-President, Secretary, Treasurer, and four (4) Directors at Large.  The term of office of the members elected as directors at large shall be two years, two of the four terms to expire each year.
• The Board of Directors shall consist of the following:  The President, who shall be an ex-officio member and shall act as Chairman of the Board of Directors; The Vice-President; Secretary; Treasurer; four Directors at Large; the immediate past President, who shall serve on the Board of Directors for one term only; and the Coach (es) of the Swim Team.  The Chairman of the Board will vote only for the purpose of breaking a tie.  Coaches do not have a vote.

4. Duties of Officers:

• President: The President shall preside at all meetings of the club, in a parliamentary procedure, at all regular meetings and the Board of Directors meetings, and shall perform all such duties as are incidental to the office of President and are properly required of the President.
• Vice-President: In the absence of the President the Vice-President shall exercise all functions of the President and shall be vested with all presidential powers.
• Secretary: The Secretary shall have charge of all papers, keep such records, make such reports and perform such duties as are incidental to that office, and properly required of him/her by the organization.  Secretary will take minutes at meetings and distribute them to board members.
• Treasurer: The Treasurer shall have charge of the funds of the club.  The Treasurer shall conduct the clubs banking business and keep all accounts.  Checks drawn for the amount greater than $1000, shall be approved by the Board of Directors, signed by the President and by the Treasurer.  The Board of Directors shall audit the books at the September meeting.

5. Election of Officers:

• Officers will be voted for yearly with no limit to the number of terms served.
• Voting shall take place at the scheduled annual meeting.  The nominee receiving the most (greatest number) of votes shall be installed at the following meeting.
• Upon retiring, the President automatically becomes a member of the Board of Directors for one year only.
• In case of resignation or other vacancy on the Board of Directors, the present directors shall appoint someone to fill the unexpired term.
• Nominating committee shall submit two candidates for each office and two retiring directors.
• Nominating committee shall consist of the Board of Directors, or a committee of three (3) persons appointed by the Board.
• Nominations shall also be taken and accepted from the floor, with a majority rule electing.

6. Membership:

• Membership shall be open to anyone interested in the purposes and objectives of this club, providing space is available.
• Members must swim a minimum of two regular swim meets and the divisional meet, and commit to attend the State meet if they qualify.
• A prospective member must be able to swim a legal event for their age group.  For example 8 and under must swim 25 free, 9-10 must swim a 50 free.
• In competition, Team suits are required of all members and if swim caps are worn, must be team caps.

7. Standing Committee Chairperson.  To be appointed as needed by the President with approval of the Board of Directors:

• Research: For any new or upcoming methods or regulations or improvements regarding swimmers or club members.
• Fund Raising: Shall present ideas and projects to be conducted, with at least two (2) fundraisers to be held per year.
• Public Relations: In charge of all advertising and publicity.
• Meet: In charge of making all preparations and arrangements for our annual meet.
• Swim Suit: In charge of yearly ordering and exchange of suits as needed.

8. Meetings:

• Shall be held at such times and such places, as the Board of Directors shall designate, with prior notice of such meetings to be given to the members.
• Annual meeting for the election of Officers and Directors at Large shall be held at the end of each summer swim season.  The officers shall be elected for a term of one year, except for Directors at Large who shall be elected for a term of 2 (two) years.
• A quorum for the transaction of business shall consist of five members of the Board of Directors, present in person.
• The Board of Directors shall meet as needed, at specific times announced by the President.  Other meetings will take place when requested by at least two directors.

9. Liabilities of Members:

• No Officer, member, or employee of the club shall disburse any funds or monies in their keeping and belonging to the club without authorization of the Board of Directors.

10. Amendments: This constitution and by-laws may be amended by a two-thirds vote of the active board members.

11. The Columbia Falls Swim Team shall not carry on any other activities not permitted to be carried on by an organization exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code.

12. Upon the winding up and dissolution of this club, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to a nonprofit fund, foundation, or corporation which has established its tax exempt status under Section 501(c)(3) of the Internal Revenue code.

13. This organization is not organized for profit, and no part of the net earnings shall inure to the benefit of any private shareholder, or individual.

I do hereby certify that the above by-laws are true and correct and that the same were adopted by the Board of Directors on September 26, 2010.

Courtney Babcock, President
Mark Role, Vice President
Jennifer Cheff, Treasurer
Michelle Albin, Secretary
Board of Directors

• Gina Thomas
• Will Brunz
• Jessica Rice
• Corey Shea

As a member of the Columbia Falls Swim Team, you will be expected to conduct yourself in a manner acceptable to the general standards of good behavior.  In particular:

1.      All swimmers must display good sportsmanship in practice and in meets, as well as at all times when representing the Swim Team.  This includes behaving with respect, grace and dignity in both victory and defeat.

2.      Swimmers shall not use profanity at any time during a Swim Team function (practices, meets, dances, camping areas, etc.)

3.     All swimmers shall be supportive and respectful of their teammates, opponents, officials, coaches and parents.

4.      All swimmers shall contribute to the setup and tear-down of all practices.  This means active participation daily.

5.      All swimmers shall put the success of the team ahead of individual goals.

6.      Swimmers must make all practices in order to compete in the swim meets.  (Exceptions can be arranged with the Coach.)

7.      Swimmers must swim a minimum of two regular swim meets and the divisional meet and commit to attend the State meet if they qualify.

8.      Swimmer must be able to swim, by themselves, a legal event for their age group to participate.

9.      In competition, team suits and team caps (if used) are required of all swimmers.

10.  Swimmers must notify the Coach of participation in the coming swim meet by the end of practice on Tuesday of the same week.

11.  Use of tobacco products, performance enhancing drugs, illicit drugs, and alcohol by team members is strictly prohibited.

12.  Swimmers will abide by curfews imposed by the host team.

Any violation of the above rules may result in dismissal from the team.  There shall be no warnings necessary.  All team members shall be required to agree to the above rules as a condition to their participation on the Columbia Falls Swim Team.

I get there by going to meets, entries, entry by event – in Team Manager.

Click Reports, then click Results.

On the results screen, go down to the bottom on the Columns/Format tab and select AP News. Leave the format options unchecked, Athlete ID to None and Time Stamp to Date/Time.

On the Include in Results tab, uncheck everything in the “Include in Results” box, check “Combined” in the “Include Team Scores” box.

On the Splits/Sort Order/Selected Teams tab, click None in the Splits box, Event # order in the Sort Order box and Selected Teams in the Selected Teams box. When you click “Selected Teams”, a list will come up. Check the box next to your team so that you only get results for the paper for your swimmers, then click the red X on that screen to return to the results page.

In the Rounds box at the top right side, click Finals Only and Indiv + Relays.

On the session list, click next to the line with “All” on it.

Up at the top, click Select All.

Click Create Report. A results.txt file will be created that you can email or cut and paste into an email for your newspaper or other media.

Right click and click SAVE to download these files. DO NOT click OPEN. You will open these files using Meet Manager, so when you save them, save them in C:\swmeets.

If you use the file shown for YOUR meet to run YOUR meet, the pool records from your 2007 meet will still be here and you wont have to re-enter them. You may have to enter the Fed records, but those are few and far between and you will know about them when the Fed secretary emails them to you. Most of them are up to date and I am working on getting them all up to date so anyone can import them.

Be sure to click Reports, Records and click Update Records (then OK the update) before printing your program so that the records are up to date for your pool.

Plains meet (Updated to include results)

BST meet (Updated to include results)

CFalls meet (Updated to include results)

Cut Bank meet (Updated to include results)

Shelby meet (Updated to include results)

Conrad meet (Divisionals – Updated to include results)

Ft. Benton meet (State – Updated to include results)

Click Meets and highlight the meet you are making entries for.

Click Entries up at the top and click pre-enter athletes.

Choose the kids who are going to the meet (this will make it a little bit faster later – though it may only speed it up for bigger teams).

Then click the lower of the 2 X’s in the right corner. This will take you back to the meets list.

Click Entries, then entry by event.

Set the team at the top (“swim for team”) via the drop down list.

For Relays

Select the event at the top. The program will automatically display only the kids who qualify for that event (which saves everyone time later – as long as the gender and ages are right).

Click the New Relay button (itll add A, then B and so on.

Highlight A or B or whatever in the relay list at right, then click the entrd column for each swimmer in that relay.

For individual events:

Select the next event at the top that you want to put people into by clicking on the event (or use the left/right big black arrows at the top to choose the event).

The swimmers that qualify to swim in the highlighted event appear at the bottom.

Check the Entrd box to put them in that event.

When you are done, click the big black up arrow.

To print a report, click the Meet Entries button at the top.

To print a spreadsheet type list, click the Meet Entries SS button at the top.

To create the entry file, click file, export, meet entries. Then email the file it creates (it’s a zip file) to the team computer jockey in the town hosting the meet.

Click Meets, then click the Add a new meet button at the far left of the toolbar (or click Add on the menu).

Set the course type to the proper course (S – short course meters, or Y – short course yards).

Set the meet type to AG (age group).

Set the fees if you want a preview of the cost – I don’t know what the fees are this year.

Do this for each meet.

I usually do this for CFST and will post it here when I get home. HOWEVER, there are no guarantees, so I suggest that you send someone with a thumb drive to the scoring trailer so that you are assured youll get the file in a timely manner.

Once you have the meet mdb file and get home, you can open it in Meet Manager and export the results. The results can then be imported into Team Manager which will update your swimmers’ seed times.

You can also produce reports for the newspaper, website, etc.

It’ll create a file called <teamabbreviation>-ZZ-Entries001.zip. usually in the c:\TM5Data folder.

For CFST, the file is called CFST-ZZ-Entries001.zip. For Choteau, it would be CHOT-ZZ-Entries001.zip (and so on).

Email that file to the meet’s computer person in the town hosting the meet and they can import this to setup the entries.

You can export the times for your swimmers and import them into Team Manager so that seed times are updated, among other things.

IMPORTANT: You MUST right click on these and click Save As to save these .mdb files to your computer. DO NOT click RUN when you download them.

2007 Bitterroot meet

2007 Conrad meet

2007 CFalls meet

2007 Plains meet

2007 Shelby meet

2007 Ft Benton meet

2007 Cut Bank meet (divisionals)

I do not have the state database from 2007.